Airport Jobs in Rockford | British Airways Careers (Executive Assistant)

Website British Airways

If You are Looking for Jobs in Rockford, Check out this Executive Assistant Job vacancy in Rockford from British Airways Careers.

Who Can Apply For This Position

  • Excellent level of self-organization, motivation, and executive management
  • High-level PC skills including understanding and manipulation analysis of spreadsheets for reports. Use of Outlook, Word, Excel, PowerPoint, and databases
  • Experience of working in a pressurized environment where good time management skills are critical to achieving deadlines, often under pressure and prepared to go the extra mile
  • Good communications skills, both written and verbal across the company at all levels
  • Excellent planning, organizational, and decision-making skills
  • Experience of working in a highly unionized environment with large operational teams or similar (preferred)

What You Have to do as an Executive Assistant

  • Organizes and manages day-to-day activities for the Directors
  • Optimization, ensuring efficient and effective management of time
  • Raise & processes departmental invoices on CPS as required
  • Monitors leave requests for direct reports
  • Organizes appropriate duty travel trips, including necessary
  • Plan for meetings, activities, and events up to and beyond one year out
  • Communicates in both written and verbal form with external customers, agencies, suppliers, candidates, etc.
  • Formulates communications on behalf of Directors, writing letters, preparing presentations, etc. as required
  • Proactive management of appropriate email and diary activity
  • Co-ordinates submissions for Cargo Executive Team (CET) weekly reports and other reports as required
  • Organizes meetings and provides repeated support as appropriate including; room bookings, equipment, and agenda management
  • Provides effective, proactive communication on all departmental activities/initiatives as required
  • Produces and implements recommendations to improve office efficiency and effectiveness
  • Work with other CET EAs to ensure communication in place and consistency of support provided across the departments; i.e. provide internal relief support to other CET EA communities as necessary
  • Arranges team meetings and supports the team with ad-hoc requests
  • Supports recruiting logistics across teams, including scheduling interviews and arranging room bookings and visitor cards for candidates
  • Provides general office support such as filing, archiving & specific office requirements
  • Be prepared to work occasionally out hours and travel overseas as needed.